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Maximize savings and streamline processes with a proactive freight pre audit approach.
Published on January 12, 2025 • 10 mins read
Rohit Lakshman
Maximize savings and streamline processes with a proactive freight pre audit approach.
Auditing an invoice always carries the "prevention is better than cure" motto. Crucial for every supply chain, right?
Leaders, managers, and entrepreneurs will all agree detecting issues before payment is more efficient. That way, there's no need to juggle process improvement with revenue recovery.
In 2023, US trucks hauled 11.8 billion tonnes of cargo—generating countless invoices. Each invoice error wastes an account team's hours just to recover costs and protect profits.
How can you process 100% accurate invoices? You need to follow a comprehensive freight pre-audit process.
Read this article to learn everything you need to make the most of this cost management approach.
Freight pre-audit is the process of systematically verifying shipping charges before payment authorization.
This proactive approach examines billing elements against contracted terms while shipments are in transit or immediately upon delivery. Here are a few common elements that are part of this process:
Advanced invoice verification and issue prevention are great perks, but with an ideal freight pre-audit, you can even achieve more.
Here are five key reasons to break down why freight pre-audit is vital:
U.S. auto parts manufacturer Accuride has seen significant benefits from Pando's freight auditing system. According to Acurride's logistics managers, "The invoice audits are invaluable and offer a detailed view of total logistics spend."
The end goal of adopting a freight pre-audit process is to optimize logistics and financial operations. Here are the core objectives that this approach targets:
Now that you know the end destination and key milestones, let's discuss the components of a freight pre-audit.
An effective freight pre-audit is like a meticulous detective. It involves delving into the nitty gritty and justifying every dollar spent on a service.
Here are the components that keep every audit effective:
Without these checks, businesses risk financial leaks and strained relationships with carriers. A solid pre-audit transforms these risks into opportunities for efficiency and trust, setting industry benchmarks.
Creating a successful freight pre-audit process requires a structured, phased approach. Here's how to do it:
Start by laying the foundation for a seamless audit process. Planning keeps all elements tuned toward achieving business goals.
Here are the basic steps involved in the strategic planning phase:
With the details and roadmap mapped out, you begin the freight pre-audit process design. This involves creating workflows and protocols to guide the audit process smoothly and efficiently.
The process phase takes into account the following elements:
The third pillar of a robust freight pre-auditing process is technology. Integrating the right automation technology and machine learning algorithms helps boost accuracy and minimize manual efforts.
Consider incorporating the following steps for a seamless technical integration:
When you go for experts like Pando for freight-auditing and payment solutions, you can rest assured of complete support from customization to implementation.
Here are some proven freight pre-audit best practices for long-term impact and efficiency:
Freight pre-audits sound simple, but they come with surprising challenges. Here’s a look at the common challenges—and how to tackle them head-on:
Inconsistent or incomplete shipment data are one of the common errors in every freight pre-audit process. In fact, they result in blocked payments and delay the overall invoice processing time. Consider implementing automated data validation and enrichment tools to keep records accurate and complete. In fact, adopting these solutions can reduce data-related errors by 85%.
Integrating complex freight pre-audit solutions into your existing system can be daunting. It becomes a significant challenge to manage multiple systems without intuitive interfaces and efficient algorithms.
In this regard, an ideal API-first platform, like Pando, can prioritize seamless integration of freight pre-audit solutions with your existing systems. This approach can deliver 70% faster implementation and ensure smoother data flow across platforms.
A sudden change in the system often brings resistance from employees in the organization, especially when it is about working with a new process and technology. In such situations, managing your team's competency and readiness becomes a challenge for your business development.
Offering comprehensive training and clear communication strategies would be an excellent move to ease the transition. In fact, it has been proven that effective change management has led to 92% user satisfaction.
With how extensive freight pre-audit is, technology is key to reducing manual efforts and improving impact. Here are cutting-edge tools that revolutionize the process:
Imagine real-time rate validation and automatic carrier selection—no more manual errors or delays. With dynamic routing guides integrated, costs are optimized from the get-go. Automated rate management leads to 99.8% rate accuracy, ensuring you never overpay.
ML algorithms define a system's capability to learn from past patterns, predict costs, and spot fraud before it happens. With anomaly detection in place, manual reviews are a thing of the past. This technology can reduce manual reviews by 75%, saving you valuable time and resources.
Smart contracts with blockchain come with automatic compliance. In fact, they are backed by immutable audit trails and freight spend visibility—no more disputes or delays. Blockchain slashes dispute resolution time by 90%, bringing speed and certainty to your processes.
Real-time data exchange means your systems talk to each other seamlessly. Establishing API connectivity offers customized visibility and reduces errors across all platforms. This feature boosts data accuracy by 85%, making every freight invoice audit faster and more reliable.
Adopting innovations like AI in freight pre-audit systems isn’t just a trend—it’s a strategic advantage. Next, let's explore measuring success in the freight pre-audit space.
To assess the effectiveness of the freight pre-audit process, here is a set of KPIs your organization must track:
Here are four KPIs vital to focus on achieving lower cost per invoice:
Top performers achieve a $1.23 cost per invoice, compared to the industry average of $3.90.
Beyond just finances, here are a few freight pre-audit KPIs that help drive your team's operational efficiencies:
Did you know? Industry leaders maintain 99.7% audit accuracy.
Financial transactions have an intricate connection with a business's legal, commercial, and ethical guidelines. Here are the KPIs that you need to keep an eye on to make sure you are compliant:
The best-in-class organizations achieve 99.9% compliance rates with their freight pre-audit process.
Freight pre-audit is a vital screening process that prevents errors from slipping into payment workflows. It also addresses recurring billing issues, protecting your finances from unnecessary losses.
That said, manually reviewing so many billing elements is too extensive. Consistent, accurate, automated invoicing processing becomes seamless with the technologies and best practices we've discussed.
Effective freight pre-audit requires a mix of technology, strategy, and expertise. That’s where Pando excels. It offers AI-powered freight auditing with an interactive, analytical dashboard and machine learning algorithms. It also delivers EDI integrations and customizable rule-making tailored to your business.
Ready to adopt proactive cost management strategies? It’s time to explore Pando.
Book a demo today!
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